1	John Paul Regional Catholic School Parent Access
2	Agenda Welcome and Prayer 2 minutes Diocesan Video Presentation 8 minutes Parent Access Overview 30 minutes Question and Answers 10 minutes Username /Password Pickup
3	The Purpose of Parent Access to Power School is to provide an additional means of communication about a student’s academic performance. Parent Access does not replace other forms of communication or official student records.
4	Who has access to Power School? All Parent/Guardians who attend a training meeting All Parent/guardians who are current with tuition and other fees Note: Only one username and password can be assigned per student. Parents who are separated or divorced will each be issued a copy of this username and password for their child.
5	Accuracy of Information Information displayed in Power School is entered as carefully as humanly possible. However the following disclaimer is given by the Archdiocese, Power School, Apple, and John Paul Regional
6	Disclaimer Parent Access to PowerSchool is provided as a convenience. Grades and other information provided by this system are not official records and may or may not be accurate. Neither the School, the Archdiocese of Baltimore, nor Apple Computer, Inc. accepts any responsibility for information provided by this system and/or any damages resulting from information provided by this system. To obtain official grades and student records, or to request correction of information on the system, please contact John Paul Regional Catholic School.
7	What Kind of Information Can be Viewed? Attendance Grades
8	Attendance Questions regarding attendance should be directed to the homeroom teacher or the office.
9	Grades Teachers determine student’s grades including the weighting of individual assignments and tests. Letter grades of A, B, C, D, E are given for all subjects EXCEPT Art, Music, Library, P.E., and Computer, which use P, G, S, I, N codes.
10	Codes All Teachers will use the codes shown on the next slide in reporting grades. These codes act as place holders until the assignment is completed. They do not affect the grade.
11	Codes EX – exempt or excused. Student does not need to complete the assignment. AB – Student was absent when the assignment was collected. NHI – the assignment was not handed in (student was present when assignment was collected.) M – Medical. Assignment is due later. R – Redo. Assignment was returned to the student to redo and the student has not handed it back to the teacher.
12	Daily Bulletin This button when clicked gives school information. This information is placed in Parent Access by JPRCS.
13	How Often Are the Grades Updated? Teachers input grades weekly. Once per week the grades can be expected to be updated. Attendance will be input daily during the morning homeroom period.
14	How to Log into PowerSchool Go to our school website: www.jprcs.org The Address is located at the PowerSchool icon toward the bottom of the page. You can also type the following address in any browser: http://baltimore4.powerschool.com
15	www.jprcs.org
16	PowerSchool link is midway down the page.
17	Logon Screen in IE
18	At the Logon Screen Type in your username exactly as it appears in the letter from the Archdiocese in the username box. Type your password in the password box.
19	If you Lose or Forget your Username/Password Send note or email the school office. office@jprcs.org We will send the username/password home with your child that day. Due to the confidential nature of student records, no passwords will be given out over the phone, no exceptions.
20	My Password Doesn’t Work If your password doesn’t work, check to see if: Did you type a lowercase l instead of 1 or visa versa? Did you type a 0 instead of an Uppercase O or visa versa? OR Your tuition is delinquent
21	Default Screen
22	"On the left of the..." On the left of the screen, there is a column called “Exp.” This column is only for the computer to order the subjects. “Last Week” and “This Week” indicates the student’s attendance. See the Legend at the bottom of the screen for the attendance codes. Generally the most common codes are “T” for tardy, and “A” for absent. You will notice AM and PM attendance listed. This corresponds to morning and afternoon. If a student leaves before 2:00 pm, the student is absent for the PM attendance. If the student is absent for the entire day, the student is absent for both AM and PM attendance. The Attendance Totals at the bottom right of the screen will reflect 2 periods absent if a student is absent for the entire day.
23	Attendance Codes Attendance Totals
24	All of your Student’s subjects are listed under “Course”
25	Student’s teachers are listed next to the course they teach. If you wish to email them, just click on their name.
26	Columns T1, T2, T3, and Y1 indicate the final grade as of today for Trimesters 1, 2, 3, and the entire year. Notice that T3 will read “0” until grades are entered for that trimester.
27	If you click on a numerical average, a detailed listing of all assignments for that subject will display.
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29	Note: It is important to read how many points an assignment is worth to determine how much it influences the final grade. For example: 9/05/03 Worksheet 1 Grade: A (5/5=100%) 9/15/03 Test 1 Grade: C+ (80/100=80%) In this case, the worksheet is only worth 5 pts, while the test is worth 100 pts. The average would be 85/105 = 81% = C+ Not (100% + 80%) / 2 = 90% = B+
30	Grades History
31	This shows the grades received for previous Trimesters.
32	Attendance History
33	This screen displays attendance information for your student from the 1^st day of the current trimester to the present date.
34	Email Notification
35	Email Notification Screen
36	You may choose to have automatic email notification for grades, attendance, all assignments and school announcements depending on the box you check. Balance alert is not used at JPRCS.
37	You can also choose how often email is sent to you by selecting your choice from the drop down menu. In this case, once per week is selected.
38	You can check the send now button if you wish to receive information immediately.
39	You MUST enter your email address for this to work properly. You MUST hit the blue submit button to make this work properly!
40	Teacher Comments
41	When a teacher enters comments, they will appear on this screen. Once report cards are completed, report card comments will appear on this screen until cleared by the teacher.
42	School Bulletin
43	This page contains information relevant to school events.
44	The Class Registration Button WILL NOT be used.
45	To log off, click the “Logout” Button
46	Required Signature Please print the Parent Access Form on the next page Sign the Form Send the signed Form to school with your child The school will then send home your Power School login ID and password
47	Parent Access Parents Must Sign the Form below (with disclaimer) in order to receive their child’s login ID and password.
48	Technical Problems? Email any technical questions to: cborne@jprcs.org